Supplier reconciliation report: goods received and payments made

What the report shows

The supplier report has the same structure as the customer report. The header shows your shop, the supplier’s name and phone, the period, the staff member who created the report and the date. The table lists every action: date, type, amount, currency, note and who recorded it. At the end come the total income and total expense for the period.

Expense means goods received from the supplier, in other words the debt recorded against them; income means the payments you made to the supplier. Both come from the entries in the supplier card — nothing is typed in by hand. The note you wrote when recording goods received — invoice number, product name — sits on its own row in the table.

Type, currency and format

The “Hammasi” (all) type lists every action of the period by date — the most convenient view for a general reconciliation with the supplier. To check only the goods you received, choose “Chiqim” (expense); to see only your payments, choose “Kirim” (income).

The report is built in one currency. If you work with a supplier in dollars, select dollars — entries in sums will not be included. The format is PDF or Excel: the first for sending, the second for working with the table.

• “Hammasi” — every income and expense entry of the period
• “Chiqim” — only goods received and debts
• “Kirim” — only payments to the supplier

Limit and wallet

Supplier reports have their own limit in the plan, separate from the customer report limit. Once it is used up, the next report is paid from your pDaftar wallet; if the funds are not enough, the app first asks you to top up the wallet. The limits are listed on the pricing page.

Created reports are kept as a list in the supplier card. Opening or downloading them again is free. If the file is no longer on the server, the app rebuilds it without charging you.

Where to find it

In the mobile app, open the supplier card — the “Reports” section is at the bottom. In the web version the same report is created on the supplier page, and the list looks the same in both places.

While the report is being prepared the status reads “Creating report”; once it says “Ready”, you can download the file and send it to the supplier. The list shows each report’s period, type, format and status, so you never have to hunt for an old file.

• Mobile app: supplier card → “Reports” → “Create report”
• Web version: the reports panel on the supplier page
• Statuses: “Creating report” → “Ready” → “Download”

How it works in practice

A supplier’s representative arrives and says “this month you owe us this much”. You open the “Hammasi” report and compare it with their list line by line. If there is a discrepancy, you immediately see which day and which amount it belongs to — no need to argue over the overall figure.

At year end, or when you switch suppliers, save the “Hammasi” report as Excel and the whole history of the partnership stays with you as a file. Together with the supplier balances, it gives a complete answer to “who do I owe and how much”.

Frequently asked questions