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Receiving stock: record a supplier invoice and correct it later
The supplier’s van has arrived, the paper invoice is in your hand and customers are waiting. Put off recording the delivery and your stock and supplier debt drift away from reality. In pDaftar a delivery is recorded in a few minutes, and you can stop halfway and pick it up later.
What a receiving document contains
The “Receive” button in the Warehouse section opens the receiving cart. You pick products from the list or create new ones. Every line has a quantity, unit, cost price, currency and discount percentage; you can update the sale price here as well. The cost price is required on every line — the app remembers the last one and suggests it.
Then you choose the supplier. If they are not on the list, add a new one with a name and phone number. If you brought the goods yourself, choose “Residual supplier (yourself)”. Before accepting, you tick each line to confirm you have checked it.
- Line: product, quantity, unit, cost price, discount
- Supplier: existing, new or yourself
- Payment: cash, card, terminal, bank account or on credit
Payment and the supplier balance
Before accepting, you choose the payment type. On credit, the whole amount lands on the supplier balance as debt; cash or card, and the payment is recorded too. The window shows the previous and new balance, so you see the outcome before confirming.
The delivery appears as a transaction on the supplier page, and the document can be opened from there. If enabled in settings, the supplier receives an SMS about the acceptance. When one delivery holds two currencies, a separate invoice is created for each currency, but both stay in the same delivery group.
Drafts and history
If you do not finish a delivery, it stays in the “Unfinished stock-ins” list. A phone call interrupted you or a customer came in — come back later and continue from where you left off. A draft that came from the AI scanner is marked separately, because deleting it means paying again to scan it afresh.
“Stock receipt history” shows every accepted document with its date, supplier and amount. The Receipts page in the web version shows the same list with statuses. Besides typing a delivery by hand, you can bring it in by scanning the QR code of a supplier’s pDaftar delivery note or by letting AI read a photo of the paper invoice. If your supplier is not on pDaftar yet, the app offers to invite them — their next delivery notes then arrive by QR code.
Correcting and cancelling
Open a mistaken delivery from the history and edit it: quantity, unit, cost price and sale price. Tick “Also update the supplier transaction” and the balance is recalculated too. A delivery group can also be canceled entirely — the stock on hand rolls back and the document stays in the history as canceled. A canceled delivery cannot be edited.
The receiving cart sits at the bottom of the Warehouse page and keeps showing the running total. While some lines still have no price, the total is marked “Estimated”. Lines belonging to one delivery are managed as a group, so you correct them as a whole document rather than one by one.
How to use it
- In the Warehouse section, tap “Receive”.
- Add lines through “Pick from products”; enter the quantity and cost price on each.
- Choose the supplier or add a new one.
- Set the payment type and check the new balance.
- Tick each line and tap “Accept” — the stock on hand and the balance are updated.
- If needed, open the document from “Stock receipt history” to edit or cancel it.
Frequently asked questions
If I leave before finishing a delivery, is what I typed lost?
No. It is kept in the “Unfinished stock-ins” list, and you continue later from the same spot.
I took goods from the supplier on credit — where does the debt show?
In the balance on the supplier page. The delivery sits there as a transaction, and when you pay, you record an expense.
What if the cost price was entered wrongly?
Open the document from the stock receipt history and correct the cost price. The change is also kept in the product’s price history.
Can I receive stock in the web version?
Yes. The Receipts page in the web version lets you record a new delivery and view, edit or cancel a document.
Try it for free
The free plan has no time limit. Download the app or use the web version.