Mobile appWeb app
Transaction confirmation: one entry for accounts between two shops
The supplier writes one amount in their notebook, you write a different one in yours, and at the end of the month working out who is right turns into a long argument. When both shops use pDaftar, one side records the transaction and the other confirms or rejects it. The result is a single entry that lands in both sets of books.
When a confirmation request appears
Confirmation works in both directions. The first: a supplier records a debt or a payment for their client, and that client is a business registered on pDaftar — linked by phone number or by QR. The client’s shop then receives a “Transaction confirmation” request.
The second is the reverse: you record a purchase or a payment for a linked supplier, and the request goes to the owner of the supplier’s shop. If they confirm, your shop is recorded in their client list as a debt or a payment.
Where you see the request
A new request arrives as a push notification and an entry in the notifications feed (if push is turned on in the supplier settings). On the home screen, the suppliers block shows a banner reading “N confirmations awaiting”; tap it and the “Transaction confirmations” list opens.
Each request shows who recorded it, the type (debt or payment), the amount, the currency and the note. If you have several shops, the request also says which shop it will land in, and you can set a default shop.
Confirm or reject
When you tap “Confirm”, the entry lands in your books with the same date and amount: if the supplier’s side recorded it — as a purchase or payment in the supplier account; if the buyer’s side recorded it — as a debt or payment on the client card. If the supplier is not in your list yet, they are created and linked automatically.
When you choose “Reject”, you write a reason, and the sender sees it. If the source entry was edited or canceled before confirmation, the app will not let you accept it — you reject the request and the sender enters the record again. That is why the two sides never end up with different amounts.
An accepted entry behaves like an ordinary one on your side: the supplier balance is recalculated, the sender’s note is kept in the history, and the card shows that the entry came through confirmation. There is no need to type it in again by hand.
- Pending — no reply yet
- Accepted — the entry is in both sets of books
- Rejected — returned to the sender with a reason
Sellers and the web version
Requests are normally confirmed by the shop owner. A seller can be given this right separately in the permissions section, as “Accept confirmation requests”. The web version has a “Confirmations” page — it gathers the requests from every shop you belong to into one list and shows which shop each one relates to.
How to use it
- Link up with the supplier: by scanning the QR, through “Nearby suppliers” or by phone number.
- One side records the transaction as usual — a debt or payment on a client, or a purchase or payment on a supplier.
- The other side gets a push and a “confirmations awaiting” banner on the home screen; open it.
- Check the amount, currency and note in the request.
- Tap “Confirm”, or write a reason and tap “Reject” — the entry lands in your books or goes back to the sender.
Frequently asked questions
Does a debt recorded by my supplier land in my books if I don’t confirm it?
No. The request stays in Pending, and nothing changes in your supplier account until you accept it. The entry in the supplier’s own books stays on their side.
If the amount is wrong, can I edit it and then confirm?
No, a request is accepted with exactly the amount recorded in it. If there is a mistake, reject it with a reason — the sender corrects the entry and sends it again.
Why am I not getting any requests?
A request comes only when both sides are on pDaftar and the client or supplier record is linked to your number or your QR. If the push did not arrive, check the banner on the home screen or the page in the web version.
Can a seller confirm a request?
Only if you have given them the “Accept confirmation requests” permission. Otherwise the requests go to the owner, and only the owner can reply.
Try it for free
The free plan has no time limit. Download the app or use the web version.