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Ordering from your supplier inside the app: linked shops in pDaftar
Orders to a supplier usually go out by phone call or message, and what actually arrived — and for how much — has to be remembered later. When both shops use pDaftar, the order is built from the supplier’s catalog, the supplier confirms it, and once it is fulfilled the bookkeeping is written automatically.
What a linked shop is and how the link appears
A linked shop is an entry in your supplier list that is connected to another pDaftar shop. An ordinary supplier is just a name and a phone number; behind a linked supplier there is a real shop, its catalog and its owner.
There are several ways to link. The supplier opens the “My QR code” screen in their own app, and you read it through “Scan supplier QR”. Or you open “Nearby suppliers”, browse the pDaftar shops within a 25 km radius and add the one you need. The link is also created on its own once the first transaction between you is accepted through transaction confirmation.
On the buyer’s side: the catalog and the order
A “Catalog” button appears in the profile of a linked supplier. It lists the products the supplier has marked as visible to clients — with the name, price and unit of measure. Use the search to find what you need, enter the quantity, and the total keeps updating at the bottom.
After you tap “Place order”, a confirmation window opens with the list of products, the total and an optional note. If you like, you can also pick a delivery time. Once you confirm, the order goes to the supplier and stays in your list of outgoing orders with its status.
The order currency comes from the currency of the products in the catalog. If no currency is set on the products, the currency you chose in the supplier’s profile is used. Prices land in the order exactly as they stand in the supplier’s catalog — so there is nothing to argue about later.
On the seller’s side: the “Orders” section
The supplier gets a push notification and an entry in the notifications feed. The orders button on the home screen opens the “Orders” section; it opens with the “New” filter first, so the orders still waiting for a reply are what you see. Each card shows the buyer’s shop, the items and the total.
The supplier taps “Accept” or “Reject”. Once the goods have been sent, they choose “Mark fulfilled” and set the payment type in the “Complete the order” window. If credit is chosen, the buyer’s shop is recorded as a debt on the supplier’s client card. If it is cash or card and Kassa sync is turned on, the amount lands in Kassa as income. Stock is deducted from the warehouse at exactly this moment. The completion window also takes an optional note — for example, which product was short.
- Pending — the supplier has not replied yet
- Accepted — the supplier has agreed to deliver
- Fulfilled — the goods were handed over and the bookkeeping is written
- Rejected or Canceled — the order is closed
The same in the web version
For those who work at a computer, the web version has both sides as well. The supplier answers incoming orders on the “Incoming orders” page, while the buyer builds an order from the catalog tab on the supplier’s page and follows the status of their own orders right there.
How to use it
- Link the supplier to your shop: scan their “My QR code” screen or add them from the “Nearby suppliers” list.
- In the supplier’s profile, tap “Catalog” and enter the quantity for the products you need.
- Tap “Place order”, add a note and a delivery time, then confirm.
- The supplier accepts or rejects the order in the “Orders” section.
- Once the goods are delivered, the supplier taps “Mark fulfilled” and picks the payment type — with credit, the debt is recorded by itself.
Frequently asked questions
Can I place an order if my supplier is not on pDaftar?
No, this feature works only when both sides are on pDaftar. With an ordinary supplier you keep recording purchases and payments in their supplier account as before.
Why doesn’t the catalog show every product?
The catalog shows only the products the supplier has marked as visible to clients. If something you need is missing, ask the supplier to make it visible.
Does stock go down as soon as the order is accepted?
No. Accepting means agreeing to deliver. The warehouse deduction and the debt or Kassa entry happen when the supplier marks the order as fulfilled.
Can the buyer cancel an order?
The order status is managed on the supplier’s side. If you change your mind, let the supplier know — they will reject or cancel the order.
Where does an order fulfilled on credit get recorded?
On the supplier’s side you are a client, and the order total lands as a debt on that client card. You pay it off like any other debt; the note mentions the order.
Try it for free
The free plan has no time limit. Download the app or use the web version.