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Track employee salaries, advances and pay balances on your phone
If the end-of-month argument “I already gave you two advances” sounds familiar, the reason is simple — the accounts live on paper or in someone’s memory. In pDaftar every employee’s salary, the money they have received and their balance sit on their own card. Link it to the cash register and the salary you pay is posted as an expense automatically.
An employee is not the same as a seller
The employees section also works for people who never open the app: a loader, a cleaner, a driver, a workshop hand. To add an employee you only need a name and a phone number — no login, no subscription. A seller, by contrast, is a separate user who signs in to the app; we cover sellers in another article.
Each employee card holds two kinds of entries. Earned — money the employee has worked for, in other words what you owe them. Paid — money you have given the employee: salary, an advance or a part payment. The difference between the two is the employee’s current balance.
Recording salary automatically
So you don’t have to add earnings by hand every time, you set a salary for the employee: amount, currency and period. For a monthly salary you choose the day of the month it is recorded — the first entry posts on that day next month. For a daily salary the entry is recorded automatically every day, starting tomorrow.
Saving a salary schedule creates no entry right now; it only plans the entries to come. If you want, you can switch automatic recording off — the schedule is kept but nothing accrues. When a monthly salary is recorded and the shop has a phone number set, the employee gets a short SMS: which business recorded how much salary, and a contact number.
- Monthly — an amount and a day of the month; the entry is recorded on that day every month
- Daily — the entry is recorded every day, the first one tomorrow
- A separate salary schedule for each currency
Payments and the link to the cash register
When you hand money to an employee, you use “Add Payment” and enter the amount and a note. If you turn on “Deduct from cash”, the same amount goes into the cash register as a cash expense under the “Salary” category. One entry, correct figures in two places — no need to write it twice.
That expense in the cash register shows that it is linked to the payment in the employees section. If you edit or delete the employee entry, the cash register expense is updated to match.
Balance per currency
If you record an employee’s salary in soums and give an advance in dollars, the accounts don’t get mixed up. Earnings and payments are totalled separately in each currency, and the employee card shows a balance for each one. If you change the currency while editing an entry, the balances in both currencies are recalculated.
Made a mistake? Open the entry and edit the amount, currency or note, or delete it altogether — the balance is recalculated every time. When the list of employees grows, you search by name; an employee who has left can be deleted.
The section is available in the mobile app and in the web version. For sellers it is closed by default — if needed, turn on “View employees” and “Manage employees” in their permissions.
How to use it
- Open the “Staff” tab and tap “Add Employee”; enter a name and phone number.
- On the employee card choose “Set salary”: amount, currency, monthly or daily period and, for monthly, the day of the month.
- If the employee has earned extra, record it by hand with “Add Earned”.
- When you pay them, tap “Add Payment”; if the money came from the till, turn on “Deduct from cash”.
- Check the balance per currency at the top of the card; every entry is listed in the transaction history.
Frequently asked questions
Does the employee need the app?
No. An employee doesn’t sign in to the app and needs no subscription. You, or a seller you have given permission, keep their account.
If I set a salary, is an entry recorded today?
No. For a monthly salary the first entry is recorded on the chosen day next month; for a daily salary, from tomorrow.
Can the salary I pay show up in the cash register as well?
Turn on “Deduct from cash” while adding the payment. The amount goes into the cash register as a cash expense under the “Salary” category.
Can a seller see the employee accounts?
Only if you allow it. The employees section is closed to sellers by default and is enabled separately in their permissions.
Try it for free
The free plan has no time limit. Download the app or use the web version.