Seller permissions: what to show an employee and what to keep closed

How the permissions are grouped

Each seller has around 50 separate permissions. They are grouped by section, so you won’t get lost in the list: client permissions, supplier permissions, cash register permissions, employee permissions, inventory and order permissions, SMS permissions and selling permissions.

The permissions are very fine-grained. In the cash register, for example, adding income, editing income and deleting income are three separate toggles. Selling works the same way: selling from stock, selling by scanning and the sales calculator are granted separately — so you can leave the scanner to the one employee you have trained on it.

• Clients — record, edit and cancel debts and payments; edit and delete clients; statistics, charts, export and import
• Suppliers — record and edit income and expenses; supplier statistics
• Cash register — add, edit and delete income and expenses; manage categories
• Inventory and orders — stock history, stock levels, returns, write-offs, products
• Employees, SMS templates, selling channels and the AI invoice scanner

The starting point: what is open, what is closed

A new seller starts with the permissions needed for everyday work: recording debts and payments, working with clients, adding income and expenses to the cash register. You switch off whatever they don’t need.

Another group of permissions works the other way round: it stays closed until you turn it on. These are the actions that expose the shop’s internal data or spend money: the employees section, stock levels and history, product statistics, selling channels, SMS templates and the AI invoice scanner. You enable these sections for each seller individually.

Permissions belong to the shop, not the person

Permissions are given to a role inside a shop, not to a user. The same person can be the owner in one shop and a seller in another — in each shop their own permissions apply. If you move a seller to another of your shops, you review their permissions for that shop again.

If a seller without permission opens a section, they see the message “You don’t have permission to view this section” and are told that the shop owner can grant it. No arguments: the app itself says who can do what.

In practice it looks like this. You leave the cashier with cash register income and expenses and close client statistics and export. You open stock history, stock levels and selling by scanning to the stockroom employee, but keep cancelling debts for yourself. Each seller gets their own set like this.

In the mobile app and the web version

In the mobile app you open the seller’s profile and switch permission groups on and off with toggles. In the web version the permission matrix opens from the sellers page — every permission in one table, easy to review on a large screen. In both places the change is written to the same database.

Frequently asked questions