Keeping a shop cash book: record income and expenses on your phone

How the cash register screen is laid out

The cash register has two tabs, “Expenses” and “Income”. Each tab shows its own list and has its own add button. Every entry in the list shows the category, note, amount, date and who recorded it. This month’s total and today’s amount sit at the top, so you open the screen and see how the day is going at a glance.

To see the entries of a single category on their own, tap that category on the statistics screen — a list of every entry in it opens. That makes it easy to check at the start of the month how much each kind of expense came to.

What an entry stores

When you add an expense or income, you enter the amount and currency, pick a category, mark the payment type and, if you like, write a note. There are four payment types: “Cash”, “Card”, “Terminal” and “Bank Account”. That is what lets you separate cash in hand from money on the card at the end of the day.

The currency is chosen separately for every entry. If your shop works in both som and dollars, the cash book keeps each currency’s figures apart and nothing gets mixed up.

• Amount and currency — the currency is picked from a list
• Category — from the list you created yourself
• Payment type — cash, card, terminal or bank account
• Note — what for, to whom, which product

Creating your own categories

The category list is yours. While adding an entry, tap the “Add new category” row, type a name and pick a color — the category appears in the list right away. The color is used in the charts later on, so it is worth choosing colors that are easy to tell apart.

Expense categories and income categories are kept separately: “Rent” and “Utilities”, say, live on the expense side and “Sales” on the income side. Some categories the app creates by itself: “Maosh” (salary) for staff wages, “Ta’minotchi” (supplier) for payments to a supplier, and “Mijozdan kirim” (income from a client) for client payments. A category can be renamed or deleted later.

Editing and deleting

Tap an entry in the list and its details window opens: amount, category, payment type, note, and who recorded it and when. From here you edit or delete it. Before deleting, the app asks you to confirm, so an accidental tap will not lose an entry.

Some entries cannot be deleted from the cash register itself. An expense that arrived automatically from a supplier payment or a staff salary cannot be removed from the cash book — you cancel the original operation instead. The cash entry then disappears on its own, and the figures stay identical in both places.

Mobile app and web version

The cash register works the same way in the mobile app and in the web version: an expense you record on your phone shows up in the table on your computer straight away. In the web version entries are shown as a table, with a currency switcher and separate category management.

If you work with sellers, the cash register has its own permissions: adding entries, editing, deleting, creating categories and viewing statistics. You give each seller only the permissions they actually need.

Frequently asked questions