Cash book sync: client and supplier payments recorded automatically

What lands in the cash book automatically

Two flows are synced. The first is client payments: when a client pays off a debt, an entry appears on the cash register’s “Income” tab under the “Mijozdan kirim” (income from a client) category. The second is supplier expenses: when you hand money to a supplier, an expense is recorded on the “Expenses” tab under the “Ta’minotchi” (supplier) category.

The entry takes the amount, currency, note and payment type from the original operation. The date is the day the payment was made, not today’s date — so last week’s payment does not distort the “Today” total. Who recorded it is kept too: if a seller took the payment, the cash entry carries their name.

Sync works for sellers as well. If the owner has switched the toggle on, the cash income appears by itself when a seller records a payment on a client’s card — nothing extra is asked of the seller. So the cash book stays complete no matter who is working that day.

• Client payment → cash income, “Mijozdan kirim” category
• Payment to a supplier → cash expense, “Ta’minotchi” category
• Amount, currency, payment type, note and date come from the original record

Where to switch it on

In the top corner of the cash register screen there is a settings button — only the shop owner can see it. It opens the “Cash register settings” window with two separate toggles: “Auto-add client payments to Kassa” and “Auto-add supplier payments to Kassa”. You can switch on just one of them, or both.

The setting is saved per shop. If you have several shops, you decide separately in each one: switch on the supplier flow in the wholesale shop, say, and only client payments in the retail one.

Backfilling past records

Switching a toggle on only affects new payments from that moment onwards. If you also want earlier months’ payments in the cash book, tap the “Backfill past records to Kassa” button under the relevant toggle. The app asks you to confirm, then copies all past payments into the cash book and tells you how many entries were added.

Tapping the button again is safe: entries that have already been copied are not added a second time. Backfilling does not switch the toggle on by itself — you can bring the history over first and switch on sync when you are ready. Canceled payments are not copied.

Cancelling and editing

A synced entry is tied to the original operation. Cancel a client payment and the income in the cash book disappears by itself; restore the payment and the income comes back. An expense that came from a supplier payment cannot be deleted from the cash book — the app asks you to cancel the original operation. That is deliberate: the figures must stay the same in both places.

Staff salaries work in a similar way: if you mark a payment to an employee as paid from the cash register, an expense appears in the cash book under the “Maosh” (salary) category, and it too stays tied to the original record.

Frequently asked questions