Preparing a weekly sales report

Key takeaways

• Fix the weekly cut-off and currency first, then total cash sales, credit sales, collections, and returns separately.
• Reconcile the report to till receipts and sales records, explaining transactions carried into the next week.
• The final report should separate cash sales, credit sales, debtor collections, and returns. Explain any material change from the previous week beside the affected line.

pDaftar capabilities

• pDaftar provides reports and statistics based on recorded business activity.

Workflow inputs

Fix the weekly cut-off and currency first, then total cash sales, credit sales, collections, and returns separately.

Use one time zone and closing hour for the report cut-off. If a late Sunday sale belongs to the next week, every till must apply that rule consistently for comparisons to remain valid.

Operating sequence

Reconcile the report to till receipts and sales records, explaining transactions carried into the next week.

Do not combine a cash sale with collection of an older debt: one is a new sale event and the other settles a previous one. Returns should reduce the corresponding sales category.

• Set one weekly cutoff, included sales locations, and report currency.
• Reconcile cash, card, credit, and return totals to their source records.
• Explain variances and assign each follow-up an owner and deadline.

What the manager should see

The final report should separate cash sales, credit sales, debtor collections, and returns. Explain any material change from the previous week beside the affected line.

Limitations

• A weekly sales report is not profit or a tax return. Without cost of goods, accrued expenses, and out-of-period transactions, it cannot establish financial performance.

Sources

1. pDaftar pricing — pDaftar
2. pDaftar features — pDaftar
3. Starting a Business and Keeping Records — Internal Revenue Service